Teamwork is a core discipline of project management, and every project requires effective teamwork to succeed. In the past, this would have involved in-person meetings, written memos, and face-to-face conversations, whereas these days, cloud-based project management allows collaboration to happen from anywhere.
Moving to the cloud can bring significant benefits to your organization and facilitate good teamwork between colleagues who may never meet in person.
- Unified Data
Holding your project information in the cloud can increase the quality of data. This is because all team members access the same datasets and can update or correct information as necessary, leading to better accuracy. This improvement in accuracy enables everyone involved to make better decisions, avoid duplicated work, and save time in the long run.
Project managers won’t have to waste their time looking through email chains for information or basing their decisions on outdated spreadsheets.
Since everything is online, project managers can provide quick updates and access to specific files, such as schedules, to other stakeholders with just a few clicks.
- Improved Accessibility
Another major perk of cloud computing is the ability for anyone on your team to work from anywhere. Improved accessibility promotes on-the-go productivity and maximizes efficiency.
Project managers no longer have to be in the office to access the information they need. From detailed delivery schedules to subcontractor scopes of work, project managers working in the field can have all the information they need at their fingertips.
Moving to the cloud also gives you the ability to onboard expert consultants or new project team members worldwide without being limited by geographic boundaries.
- Real-time Collaboration
Cloud collaboration means real-time collaboration. This means your team members can all work on the same document simultaneously without having to send files back and forth or worrying about version control. It reduces delays in information sharing, which is especially important if your team is spread out across more than one timezone.
This ability to work together in real-time gives your team the ability to be proactive, foresee issues before they arise, and update the appropriate parties as needed. Real-time collaboration can be a significant factor in a project’s success.
- Ease of use
While traditional software solutions may require lengthy installations and in-depth training, cloud-based project management tools are designed to be user-friendly. The setup can be quick, and most people are used to signing in to web-based apps or accounts; therefore, the learning curve is much smaller than with traditional solutions.
Also, less training is required because your team will no longer need multiple programs and platforms for file-sharing or scheduling to manage their tasks, and onboarding new project team members is quicker and easier.
- Better Transparency
Sharing documents on the cloud enables project team members to access the document’s revision history. This is beneficial in tracking changes and improving transparency within the project.
For example, a project manager can see who edited the construction schedule and contact that person directly for additional information. More transparency results in your team being more engaged and can also help reassure the governance board that due care is being taken over project documentation.
Scalability
As your team grows or your project advances, your organizational needs will evolve. Moving to the cloud allows for easy and quick scalability. For example, if your project reaches a phase that requires more subject matter experts, they can quickly be onboarded to accommodate that demand.
Ready to move to the cloud?
Moving to the cloud makes it easier to work and collaborate, empowers your project team to be more effective, and makes your projects more successful. At DRMcNatty, we have experts that can provide advice and guidance on the best cloud-based solution for you and your business. Our services can help you take advantage of the most recent technologies and ensure a smooth, hassle-free transition to cloud-based project management.
